Job Summary
We’re seeking a reliable Administrative Assistant to support our CEO/CTO and team operations. You’ll manage schedules, communications, and day-to-day tasks that keep our workflows efficient and organized. This role requires real-world administrative experience, not coursework or theory. Bring sharp attention to detail, a proactive mindset, and the ability to keep things moving.
Key Responsibilities
- Manage calendars, appointments, and scheduling for executive and team meetings with precision and discretion.
- Organize internal documents, communications, and files to ensure smooth day-to-day operations.
- Handle correspondence, data entry, and administrative support across departments, ensuring deadlines and deliverables are met.
- Assist in preparing reports, presentations, and meeting agendas in collaboration with leadership.
- Maintain a clean, organized workflow and stay up to date with productivity tools, software,
and office protocols.
What We Value:
- Precision, reliability, and accountability with a strong commitment to organization, confidentiality, and operational efficiency.
- A collaborative mindset and proactive attitude with the ability to anticipate needs, adapt quickly, and support the team under pressure.
Required Skills & Qualifications
- Proven Administrative Experience: Demonstrated success supporting executives or teams in a fast-paced environment—real-world experience over theory or coursework.
- Tech Proficiency: Skilled with tools like Google Workspace, Microsoft Office, and productivity platforms such as Monday.com, Asana, or Trello.
- Organizational Strength: Capable of managing schedules, documents, and tasks with accuracy, structure, and strong attention to detail.
- Communication Excellence: Clear and professional written and verbal communication skills for internal coordination and external correspondence.
- Problem-Solving Mindset: Proactive, resourceful, and able to anticipate needs while maintaining smooth day-to-day operations.
- Team Support & Discretion: Comfortable collaborating across departments and handling confidential information with professionalism and care.
